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INSTITUTE FOR SUSTAINABILITY, ENERGY, AND ENVIRONMENT
UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN
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The iCAP Working Group

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As part of the Campus Sustainability Procedures approved in June 2014, the Illinois Climate Action Plan Working Group (iWG) was formed. It is made up of representatives from major stakeholder groups across campus, and it has been tasked with a) reviewing Sustainability Working Advisory Team recommendations and transmitting them to the affected units or the Sustainability Council, as appropriate; and b) reviewing progress toward goals set forth in the 2015 iCAP.

You can read the charge by the Institute for Sustainability, Energy, and Environment (iSEE) to the iWG here.

The 2016-17 iWG members:

  • Ximing Cai (Chair starting summer 2017), Associate Director for Campus Sustainability, representing iSEE (Email)
  • Morgan Johnston (spring 2017 Chair), Associate Director of Facilities & Services/Director of Sustainability at F&S, representing F&S and iSEE (Email)
  • Robyn Deterding, Director of Campus Recreation, representing Student Affairs (Email)
  • Matthew Tomaszewski, Associate Provost for Capital Planning, representing the Office of the Provost (Email)
  • Gary Kling, Chair of Senate Committee on Campus Operations, representing the Academic Senate (Email)
  • Joe Edwards, undergraduate, Chair of the Student Sustainability Leadership Council (Email)
  • Rob Fritz, Beckman Institute Director of Facilities, representing the community of college-level facility managers (Email)
  • Sean Reeder, Interim Director, University Office of Capital Programs & Real Estate Services, representing the Office of Business and Financial Services (Email)
For the Record: Schedules, Agendas, and Minutes

Feb. 23, 2017: Agenda; Minutes coming later

Jan. 27, 2017: Agenda; Minutes

Dec. 20, 2016: AgendaMinutes

Dec. 6, 2016: AgendaMinutes

Nov. 15, 2016: AgendaMinutes

Oct. 4, 2016: AgendaMinutes

May 31, 2016: Agenda; Minutes

March 30, 2016: AgendaMinutes

Feb. 16, 2016: AgendaMinutes

Dec. 4, 2015: AgendaMinutes

Oct. 16, 2015: AgendaMinutes

Sept. 25, 2015: AgendaMinutes

Aug. 28, 2015: AgendaMinutes

July 9, 2015: AgendaMinutes

May 12, 2015: AgendaMinutes

May 7, 2015: (Agenda was discussion of 2015 iCAP); Minutes

April 9, 2015: (Agenda was discussion of 2015 iCAP); Minutes

April 2, 2015: AgendaMinutes

March 12, 2015: (Agenda was discussion of 2015 iCAP); Minutes

March 10, 2015: (Agenda was discussion of 2015 iCAP); Minutes

March 6, 2015: (Agenda was discussion of 2015 iCAP); Minutes

March 4, 2015: (Agenda was discussion of 2015 iCAP); Minutes

March 2, 2015: (Agenda was discussion of 2015 iCAP); Minutes

Feb. 24, 2015: (Agenda was discussion of 2015 iCAP); Minutes

Feb. 23, 2015: (Agenda was discussion of 2015 iCAP); Minutes

Jan. 29, 2015: (Agenda was discussion of 2015 iCAP); Minutes

Dec. 4, 2014: AgendaMinutes

Nov. 20, 2014: (Agenda was discussion of 2015 iCAP); Minutes

Oct. 30, 2014: AgendaMinutes

Sept. 25, 2014: AgendaMinutes

Aug. 28, 2014: AgendaMinutes

July 29, 2014: AgendaMinutes

Recommendations
Label Title Brief Description Date submitted Status Documentation
#ALUFS001 Conservation Budget We recommend hiring a research technician or 50% Graduate Research Assistant who would be responsible for collecting, analyzing, and compiling the data necessary for estimating current greenhouse gas fluxes of the University’s agricultural land holdings. We further recommend that these data be used to explore how different management practices would affect greenhouse gas fluxes on University lands. Jan.31, 2016 Unknown
Label Title Brief Description Date submitted Status Documentation
#ECons003 Conservation Budget 1) Restore funding for energy conservation work to FY15 lelvels (total ~$2M) to allow the recommissioning teams to continue their work. 2) Increase the Recommissioning and Preventative Maintenance (PM) teams. 3) Implement systematic upgrades to building control systems. 4) Maintain the State Utilities Utilities Budget (currently ~$65M/year). 5) Coordinate with the Campus Master Plan to retire campus space and reduce overall campus square footage. May 17, 2016 iSEE Director met with Provost’s office to discuss possibilities. Action pending Sustainability Council meeting.
#ECons002 Illini Lights Out The ECBS SWATeam recommends conducting a one hour pilot audit of lights left on in select buildings on campus as part of a campus engagement and conservation strategy. March 4, 2016 Completed in April 2016.
#ECons001 Conservation Budget Energy conservation programs should be exempted from any budget cuts or rescissions because of their key sustainability impacts and clear return on investments. May 4, 2015 Supplanted by Recommendation #ECons003
Label Title Brief Description Date submitted Status Documentation
#EGen004 Clean Energy Plan Hire a consultant to undertake a study of electrifying most space and water heating on campus. Feb. 5, 2016 Pending iCAP Working Group review
#EGen003 Extend PPA Term Take steps to allow a Power Purchase Agreement for electricity without any restriction on the term length of the agreement. Feb. 29, 2016 iSEE Director held first talks with administration via the Sustainability Council. Updates anticipated.
#EGen002 Utilities Master Plan Review Seek expert external reviews of the Utilities Master Plan. May 4, 2015 University Facilities and Services rejected the recommendation forwarded by the iWG in June. Discussions led to the formation of recommendation #EGen004.
#EGen001 Wind Power Purchase Agreement We strongly endorse pursuing Power Purchase Agreements (PPAs) with one or more Wind Farms as soon as possible. Given current market conditions, we believe that a PPA with one or more Wind Farms presents a great opportunity to purchase renewable energy in support of the campus iCAP targets. July 24, 2014 A 10-year PPA finalized for November 1, 2016 start date.
Label Title Brief Description Date submitted Status Documentation
#PWR007 Dump & Run We recommend a campus stakeholder lead an effort to expand and improve the effort to capture items during Move Out – collaborating with the YMCA on the Dump & Run. This action includes filling gaps in staff & volunteer coordination, campus space coordination, and facilitating vehicles and staff time to run them. May 10, 2016 iWG suggested hiring an intern, but that has not yet taken place. In 2016, iSEE provided marketing help and some volunteer hours.
#PWR006 Expanded Recycling We recommend that the Waste Transfer Station accept all plastics number 1 through 7 to simplify what can be recycled and to better align with what is accepted by the surrounding community. Sept. 10, 2015 F&S response is expected in December 2016.
#PWR005 Zero Waste Coordinator Hire a Zero Waste Coordinator to communicate and implement waste reduction strategies, to meet the commitments of the iCAP. The person in the position needs to be knowledgeable about all aspects of the campus waste stream – from the sorting process at the Waste Transfer Station to the daily routine of the BSWs, from logistical issues to construction & demolition practices. May 4, 2015 F&S is in the process of hiring a part-time, short-term Zero-Waste Coordinator.
#PWR004 Purchasing Coordinator Hire a Purchasing Coordinator to facilitate and implement policy changes to reduce waste, to meet the commitments of the iCAP. The person in the position needs to be knowledgeable about all aspects of the campus purchasing policies– from the items purchased on a daily basis to negotiations of campus-wide contracts, from cleaning products to preferred vendor agreements. May 4, 2015 Completed, responsibilities added to existing position. The Associate Director for Compliance to address this topic.
#PWR003 Adequate Recycling Bins We recommend that campus buildings add adequate recycling stations and make efforts to avoid having isolated landfill bins. March 30, 2015 Pending assistance from the F&S Zero Waste Coordinator
#PWR002 Standard Signage We recommend that campus buildings standardize the signage on landfill and recycling bins. The signage should be color-coded and consistent throughout campus. Using the color scheme created by Recycle Across America is advised March 30, 2015 Complete. See F&S website for printable standard signage
#PWR001 Zero Waste Coordinator Hire a Zero Waste Coordinator to communicate and implement waste reduction strategies, to meet the commitments of the iCAP.The person in the position needs to be knowledgeable about all aspects of the campus waste stream – from the sorting process at the Waste Transfer Station to the daily routine of the BSWs, from the OBFS purchasing policies to construction & demolition practices. March 30, 2015 Recommendation returned to the SWATeam for Splitting into two positions: the Zero Waste Coordinator (see #PWR005) and the Purchasing Coordinator (see #PWR004).
Label Title Brief Description Date submitted Status Documentation
#TRANS007 Campus Fleet Analysis and Planning The campus fleet includes department-owned vehicles, the car and truck pool vehicles, and the heavy equipment pool (mainly diesel-fueled large construction equipment). It is proposed that a feasibility study be performed on campus that reviews the campus sustainability goals in the context of the University fleet. Feb. 1, 2016 Returned to SWATeam March 1 with request for additional detail.
#TRANS006 Differential Parking Pricing for Shared Vehicles One identified venue to encourage car sharing among faculty/staff and students is via differential pricing of campus parking permits. The basic idea is to sell parking permits at different prices for different lots, different vehicle types, and different users. The spots in the popular lots shall be sold at higher prices, while those sharing cars (i.e., two or more persons purchasing one permit for one vehicle) or using low-emission vehicles shall receive discounts and/or priority for getting into a popular lot. Feb. 1, 2016 Returned to SWATeam March 1 with request for additional detail.
#TRANS005 Travel Demand Analysis It was proposed that a travel demand study be conducted to find out quantitatively how university business travelers select air travel against other alternatives (such as web-conference, train, driving). The outcome will then be used to develop incentives or policies to reduce air travels and emissions. This study could be conducted in two phases. Feb. 1, 2016 Returned to SWATeam March 1 with request for additional detail.
#TRANS004 Fleet Study Perform a general analysis and recommendations regarding the potential to transition the University fleet to renewable fuels. This analysis would review the types and usage of University vehicles, the current and short term expectation for vehicle availability and propose various plans (i.e. conservative, moderate and aggressive) for GHG emission reductions along with approximate fiscal impact for each plan. March 19, 2015 Supplanted by #TRANS007.
#TRANS003 Sustainable Transportation Coordinator We recommend hiring a Sustainable Transportation Coordinator. This individual would ensure the success of the other transportation recommendations from the iCAP and be the key asset within our University to promote reducing single- occupancy vehicle. March 19, 2015 Completed. Lily Wilcock hired on a ‘Visiting Appointment’ on February 22, 2016.
#TRANS002 Parking Survey We recommend that Parking Services organize a survey to gauge stakeholder interest in alternative parking plans. More specifically, a survey to gather data on how receptive stakeholders would be to parking plans which included a smaller amount of parking days per year to permit alternative commuting modes when this is feasible. March 19, 2015 Postponed until after Campus Master Plan is complete. New recommendation #TRANS006.
#TRANS001 Travel Data Reporting Data for faculty/staff travel be collected through the campus Travel and Expense Management (TEM) and Division of Management Information (DMI) system. The program should require that faculty/staff (or the unit head) report travel purposes and funding sources when they request travel expense reimbursement via TEM and the DMI manage and analyze the database. March 19, 2015 Response given to SWATeam in October 2015 for follow-up. Led to submission of recommendation #TRANS005.
Label Title Brief Description Date submitted Status Documentation
#WATER003 Design Center Greywater Lines We recommend that the Siebel Design Center should be designed to include plumbing to supply non-potable water to be used for toilet flushing. The system could be connected to the potable water supply unil such time as a viable non-potable source (e.g. the campus raw-water lines) is available — at which time non-potable water lines could be connected to the non-potable source at a small expense. We also recommend that a meter be installed to monitor the amount of water delivered to the non-potable system and that these data be made available on the Dashboard operated by Facilities & Services. Dec. 6, 2016 Slated for iWG review in 2017.
#WATER002 Cooling Tower Increasing COC We recommend that a small tonnage (<700 tons cooling capacity) stand-alone cooling tower on campus operating at a water concentration cycle of less than 2.5 be operated using softened water under high pH/high silica conditions to demonstrate near-zero blowdown operation. Dec. 6, 2016 Slated for iWG review in 2017.
#WATER001 BIF Greywater Metering Monitor the water usage in the Business Instructional Facility (BIF). Specifically, both the total water use and the amount of water used by the raw water system should be measured and the data made available to the campus community. Dec. 6, 2016 Slated for iWG review in 2017.
Label Title Brief Description Date submitted Status Documentation
#iWG001 Resilience Commitment Sign Second Nature’s Climate Resilience Commitment and resolve to integrate resilience into curriculum, research and campus operations. Dec. 4, 2015 Completed. Signed by Chancellor Wilson February 2016, making the Urbana-Champaign campus a charter signatory.
Recommendations
Conservation Budget (#ECons003)

Submitted to iSEE May 17, 2016

Summary:  1) Restore funding for energy conservation work to FY 15 levels (total of ~$2M) to allow the recommission teams to continue their work. 2) Increase the Recommissioning and Preventive Maintenance (PM) teams. 3) Implement systematic upgrades of building control systems. 4) Maintain the State Utilities Budget (currently ~$65M/year). 5) Coordinate with the Campus Master Plan to retire campus space and reduce overall campus square footage.

Status: iSEE Director met with Provost’s office to discuss possibilities. Action pending Sustainability Council meeting.

Full recommendation

 

Illini Lights Out (#ECons002)

Submitted to iSEE March 4, 2016

Summary: The ECBS SWATeam recommends conducting a one hour pilot audit of lights left on in select buildings on campus as part of a campus engagement and conservation strategy.

Status: Completed in April 2016

Full recommendation

 

Conservation Budget (#ECons001)

Submitted to iSEE May 4, 2015

Summary:  Energy conservation programs should be exempted from any budget cuts or rescissions because of their key sustainability impacts and clear return on investments.

Status: Supplanted by #ECons003

Full recommendation

Clean Energy Plan (#EGen004)

Submitted to iSEE Feb. 5, 2016

Summary: Hire a consultant to undertake a study of electrifying most space and water heating on campus.

Status: Awaiting iCAP Working Group assessment.

Full recommendation

 

Extend Power Purchase Agreement (PPA) Term (#EGen003)

Submitted to iSEE Feb. 29, 2016

Summary: Take steps to allow a Power Purchase Agreement for electricity without any restriction on the length of term of the agreement.

Status: iSEE Director held first talks with administration via the Sustainability Council. Updates anticipated.

Full recommendation

 

Utility Master Plan Review (#EGen002)

Submitted to iSEE May 4, 2015

Summary: Seek expert external reviews of the Utilities Master Plan.

Status: Facilities & Services rejected the recommendation. Led to recommendation #EGen004, “Electrification Study.”

Full recommendation    |     F&S response

 

Wind Power Purchase Agreement (#EGen001)

Submitted to iSEE July 24, 2014

Summary: We strongly endorse pursuing Power Purchase Agreements (PPAs) with one or more Wind Farms as soon as possible.  Given current market conditions, we believe that a PPA with one or more Wind Farms presents a great opportunity to purchase renewable energy in support of the campus iCAP targets.

Status: PPA finalized for energy delivery beginning November 1, 2016.

Full recommendation     |     Letter to F&S     |     F&S response     |     iWG Followup letter

Dump & Run (#PWR007)

Submitted to iSEE May 10, 2016

Summary: We recommend a campus stakeholder lead an effort to expand and improve the effort to capture items during Move Out – collaborating with the YMCA on the Dump & Run. This action includes filling gaps in staff & volunteer coordination, campus space coordination, and facilitating vehicles and staff time to run them.

Status: The iCAP Working Group suggested the hiring of an intern, but that hiring has not taken place. In 2016, iSEE provided marketing help for the Dump & Run event and contributed a morning of volunteer hours to assist the event. Future plans are under review at iSEE.

Full recommendation

 

Expanded Recycling (#PWR006)

Submitted to iSEE Sept. 10, 2015

Summary: We recommend that the Waste Transfer Station accept all plastics number 1 through 7 to simplify what can be recycled and to better align with what is accepted by the surrounding community.

Status: A response from Facilities & Services’ waste management team is expected in December 2016.

 

Zero Waste Coordinator (#PWR005)

Submitted to iSEE May 4, 2015

Summary: Hire a Zero Waste Coordinator to communicate and implement waste reduction strategies, to meet the commitments of the iCAP. The person in the position needs to be knowledgeable about all aspects of the campus waste stream – from the sorting process at the Waste Transfer Station to the daily routine of the BSWs, from logistical issues to construction & demolition practices.

Status: F&S is in the process of hiring a part-time, short-term Zero-Waste Coordinator.

Full recommendation     |     F&S response

 

Purchasing Coordinator (#PWR004)

Submitted to iSEE May 4, 2015

Summary: Hire a Purchasing Coordinator to facilitate and implement policy changes to reduce waste, to meet the commitments of the iCAP. The person in the position needs to be knowledgeable about all aspects of the campus purchasing policies– from the items purchased on a daily basis to negotiations of campus-wide contracts, from cleaning products to preferred vendor agreements.

Status: Completed. The responsibilities outlined were added to an existing position. The Associate Director for Compliance will address this topic.

Full recommendation     |     OBFS response

 

Recycling bins (#PWR003)

Submitted to iSEE March 30, 2015

Summary: We recommend that campus buildings add adequate recycling stations and make efforts to avoid having isolated landfill bins.

Status: Assessment cleared by iCAP Working Group. Approved by Facilities & Services. Action pending assistance of F&S Zero-Waste Coordinator.

Full recommendation     |     iWG response     |     Forwarded to F&S

 

Standard Signage (#PWR002)

Submitted to iSEE March 30, 2015

Summary: We recommend that campus buildings standardize the signage on landfill and recycling bins. The signage should be color-coded and consistent throughout campus. Using the color scheme created by Recycle Across America is advised

Status: Completed. See F&S website for standard signage for recycling.

Full recommendation | iWG response | Forwarded to F&S | F&S response

 

Zero Waste Coordinator (#PWR001)

Submitted to iSEE March 30, 2015

Summary: Hire a Zero Waste Coordinator to communicate and implement waste reduction strategies, to meet the commitments of the iCAP. The person in the position needs to be knowledgeable about all aspects of the campus waste stream – from the sorting process at the Waste Transfer Station to the daily routine of the BSWs, from the OBFS purchasing policies to construction & demolition practices.

Status: Recommendation returned to the SWATeam for Splitting into two positions: the Zero Waste Coordinator (see #PWR005) and the Purchasing Coordinator (see #PWR004).

Full recommendation | iWG response

Campus Fleet Analysis and Planning (#TRANS007)

Submitted to iSEE Feb. 1, 2016

Summary: The campus fleet includes department-owned vehicles, the car and truck pool vehicles, and the heavy equipment pool (mainly diesel-fueled large construction equipment). It is proposed that a feasibility study be performed on campus that reviews the campus sustainability goals in the context of the University fleet

Status: Returned to SWATeam March 1 with request for additional detail.

Full recommendation

 

Differential Parking Pricing for Shared Vehicles (#TRANS006)

Submitted to iSEE Feb. 1, 2016

Summary: One identified venue to encourage car sharing among faculty/staff and students is via differential pricing of campus parking permits. The basic idea is to sell parking permits at different prices for different lots, different vehicle types, and different users. The spots in the popular lots shall be sold at higher prices, while those sharing cars (i.e., two or more persons purchasing one permit for one vehicle) or using low-emission vehicles shall receive discounts and/or priority for getting into a popular lot.

Status: Returned to SWATeam March 1 with request for additional detail.

Full recommendation

 

Travel Demand Analysis (#TRANS005)

Submitted to iSEE Feb. 1, 2016

Summary: It was proposed that a travel demand study be conducted to find out quantitatively how university business travelers select air travel against other alternatives (such as web-conference, train, driving). The outcome will then be used to develop incentives or policies to reduce air travels and emissions. This study could be conducted in two phases.

Status: Returned to SWATeam March 1 with request for additional detail.

Full recommendation | iWG response

 

Fleet Study (#TRANS004)

Submitted to iSEE March 19, 2015

Summary: Perform a general analysis and recommendations regarding the potential to transition the University fleet to renewable fuels. This analysis would review the types and usage of University vehicles, the current and short term expectation for vehicle availability and propose various plans (i.e. conservative, moderate and aggressive) for GHG emission reductions along with approximate fiscal impact for each plan.

Status: Supplanted by #TRANS007.

Full recommendation | iWG response | Forwarded to F&S | F&S response

 

Sustainable Transportation Coordinator (#TRANS003)

Submitted to iSEE March 19, 2015

Summary: To hire a Sustainable Transportation Coordinator. This individual would ensure the success of the other transportation recommendations from the iCAP and be the key asset within our University to promote reducing single- occupancy vehicle.

Status: Completed. Lily Wilcock hired on a ‘Visiting Appointment’ on February 22, 2016.

Full recommendation | iWG response | Forwarded to F&S | F&S response

 

Parking Survey (#TRANS002)

Submitted to iSEE March 19, 2015

Summary: We recommend that Parking Services organize a survey to gauge stakeholder interest in alternative parking plans. More specifically, a survey to gather data on how receptive stakeholders would be to parking plans which included a smaller amount of parking days per year to permit alternative commuting modes when this is feasible.

Status: Postponed until after Campus Master Plan is complete. New recommendation #TRANS006.

Full recommendation | iWG response | Forwarded to F&S | F&S response

 

Travel Data Reporting (#TRANS001)

Submitted to iSEE March 30, 2015

Summary: Data for faculty/staff travel be collected through the campus Travel and Expense Management (TEM) and Division of Management Information (DMI) system. The program should require that faculty/staff (or the unit head) report travel purposes and funding sources when they request travel expense reimbursement via TEM and the DMI manage and analyze the database.

Status: Response given to SWATeam in October 2015 for follow-up. Led to submission of recommendation #TRANS005.

Full recommendation | iWG response | Forwarded to OBFS | OBFS response

Design Center Greywater Lines (#WATER003)

Submitted to iSEE Dec. 6, 2016

Summary: We recommend that the Siebel Design Center should be designed to include plumbing to supply non-potable water to be used for toilet flushing. The system could be connected to the potable water supply unil such time as a viable non-potable source (e.g. the campus raw-water lines) is available — at which time non-potable water lines could be connected to the non-potable source at a small expense. We also recommend that a meter be installed to monitor the amount of water delivered to the non-potable system and that these data be made available on the Dashboard operated by Facilities & Services.

Status: Slated for iWG review in 2017.

Full recommendation

 

Cooling Tower Increasing COC (#WATER002)

Submitted to iSEE Dec. 6, 2016

Summary: We recommend that a small tonnage (<700 tons cooling capacity) stand-alone cooling tower on campus operating at a water concentration cycle of less than 2.5 be operated using softened water under high pH/high silica conditions to demonstrate near-zero blowdown operation.

Status: Slated for iWG review in 2017.

Full recommendation

 

BIF Greywater Metering (#WATER001)

Submitted to iSEE Dec. 6, 2016

Summary: Monitor the water usage in the Business Instructional Facility (BIF). Specifically, both the total water use and the amount of water used by the raw water system should be measured and the data made available to the campus community.

Status: Slated for iWG review in 2017.

Full recommendation

Resilience Commitment (#iWG001)

Submitted to iSEE Dec. 4, 2015

Summary: Sign Second Nature’s Climate Resilience Commitment and resolve to integrate resilience into curriculum, research and campus operations.

Status: Completed. Signed by Chancellor Wilson February 2016, making the Urbana-Champaign campus a charter signatory.